Calendar sync, both ways Pro
Busy Google Calendar events block time and free ones don't. Planned blocks are written back to the calendar you choose, so your phone shows the real plan.
Auto-scheduling for people with real calendars
Your to-do list, turned into a day that works.
DayPilot breaks your tasks into focused blocks, fits them around your meetings, and re-plans on its own when the day changes. You just do the next thing.
Free for one person, forever. No credit card.
8 AM9101112 PM1234
Team stand-upGoogle Calendar · busy
Write Q4 proposalBlock 2 of 4 · due Friday
Client callGoogle Calendar · busy
Review pull requests Moved up after two misses
Kitchen remodel quote From email · drafted by AI
Write Q4 proposalBlock 3 of 4
10:42
6 hours of work placed around 3 meetings
Call ran long? Two blocks moved for you
- Plans around Google Calendar
- Re-plans every 15 minutes
- Moves up what you keep missing
- Turns emails into tasks
How it works
Three steps from “I should” to “done.”
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1
Capture it
Add a task with a rough estimate and a due date, or, with Pro, simply forward an email. Big jobs split into blocks the size you choose.
-
2
DayPilot plans it
Every block lands inside your working hours, around the busy events on your calendar, ahead of its deadline.
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3
The plan keeps up
Run long, skip a block or take a surprise meeting, and DayPilot re-plans the rest. You always know what to do next.
Auto-scheduling
Time for your work, found automatically.
Tell DayPilot how long something will take and when it's due. It splits the work into blocks, finds open time in your working hours and steers around every busy meeting, so a six-hour project becomes six calm hours spread across your week.
- Chunking that fits real days. Choose the block length; DayPilot spreads the blocks out before the deadline.
- Working hours you define. Several windows a day, in your own time zone.
- You stay in charge. Drag any block to a new time, and pin it so the planner works around it.
- No surprises at the deadline. If something can't finish in time, you see it right away, not the morning it's due.
MonTueWedThuFri
Proposal 1/4
Proposal 2/4
Quote
Proposal 3/4
Proposal 4/4
Due 5 PM
Planned by DayPilot Busy on your calendar
Re-planning and escalation
When the day slips, the plan doesn't break.
Meetings run over. Kids get sick. Every 15 minutes DayPilot checks your plan and moves unfinished blocks to the next open time, so your schedule is always one you can actually keep.
And it notices what you keep putting off. Every missed block is counted. Miss a task twice and it climbs a priority level, up to two levels, so the work you've been avoiding gets first claim on your best hours.
- Tue · 2:00 PM Review pull requests Missed. Moved to Wednesday morning.
- Wed · 9:00 AM Review pull requests Missed again. Medium to High
- Wed · 1:00 PM Review pull requests Planned first thing after lunch. Done.
Email to task Pro
Forward the email. Get a planned task.
Every Pro account gets a private DayPilot address. Forward a request, copy it on a thread, or send yourself a note from your phone. DayPilot reads it, drafts a clear title and summary, estimates the effort, picks up any deadline, and plans it into your week.
- Nothing gets lost. The original email rides along as an attachment.
- Only from people you trust. Tasks come from your own address and senders you approve.
Kitchen remodel: quote by Friday?
Hi! Could you send over a quote for the cabinets and counters by end of day Friday? Photos attached…
Drafted by AI
Prepare kitchen remodel quote
Quote cabinets and counters for Maya; photos in the original email.
Due Fri, 5 PM
2 × 1-hour blocks
Original email
Planned Tue 2:15 PM and Wed 10:00 AM
Teams Team
Plan together without stepping on toes.
Invite your team to a shared workspace. Organize shared work into groups, let managers hand it out, and every assignment lands in that person's own plan, around their own calendar. Private tasks stay private.
- Groups with managers. Managers assign; members see what's theirs.
- Pro for everyone. Each member gets calendar sync, their own task inbox and templates.
- One flat price. Up to 5 people on Team, 10 on Team Plus, more on Organization.
Website launchShared group · 4 members
SKPRJL+1
- SKWrite the launch postPlanned Thu, 10:00 AM2 h
- PRTest the checkout flowPlanned Wed, 1:30 PMHigh
- JLUpdate the pricing pagePlanned Fri, 9:00 AM1 h
And everything around it
The details that make a plan worth trusting.
Projects and subtasks
Color-coded projects, and subtasks whose progress rolls up to the parent on its own.
Recurring tasks
Finish a recurring task and the next one appears, ready to be planned.
Templates Pro
Save a task or a whole project workflow, then recreate it in one click, already split into blocks.
Rich notes and files
Headings, checklists, links, images and code in every task, with attachments alongside.
Schedules and time zones
Working hours with several windows a day, in your own time zone. Pro adds a schedule for every part of life.
Drag, drop and pin
Move any block by hand. Pin it, and the planner plans everything else around it.
Today and your focus queue
Overdue, due-soon and in-progress work on one screen, with escalated tasks first.
DayPilot for iPhone
Coming soon, with a heads-up ten minutes before each block on Pro.
Private by default
Teammates see only the work you share with a group or assign to them.
Sign in your way
Use an email and password, or continue with Google or Apple.
Dark mode
A calm, focused workspace, day or night.
Pricing
Free to plan. Pro for your calendar. Team for everyone.
Start free and upgrade when you want your calendar and inbox in the loop, or your team alongside you.
Free
$0forever
No credit card needed
The planner, for one person.
- Auto-scheduling with chunking and re-planning
- Priority escalation for missed work
- Projects, subtasks and recurring tasks
- One schedule
- 100 MB of attachments
Pro Most popular
$5.99per month
or $59.99 a year, save 17%
Calendar-aware planning, for one person.
- Everything in Free
- Google Calendar sync and write-back
- Email-to-task inbox with AI drafting
- Push notifications
- Task and project templates
- Unlimited schedules
- 5 GB of attachments
Team
$19.99per month
or $199.99 a year, save 17%
Pro for everyone, plus sharing.
- Everything in Pro, for every member
- Up to 5 people
- Shared groups and assignment
- Admin and owner roles
Team Plus
$34.99per month
or $349.99 a year, save 17%
Room for a bigger team.
- Everything in Team
- Up to 10 people
Organization
Let's talkcustom pricing
Card or invoice
For larger teams.
- Everything in Team Plus
- More than 10 people
- A plan sized to your team
Every plan is one flat price for the whole workspace. Prices are before tax; cancel anytime. Terms and refund policy.
Give every task a time and a place.
Create your free account in under a minute. Your first plan is ready as soon as you add a task.